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Guidelines
Abstract Submission Guidelines
Submission process
— Presentation type — indicate oral or poster preference.
— Deadline — submit your abstract as an email attachment or via the abstract submission portal by the stated deadline.
— Language & clarity — submit your abstract as an email attachment or via the abstract submission portal by the stated deadline.
Required information
— Author details — full name, email, institutional affiliation, biography and a recent photograph of the submitting author.
— Abstract title — concise and descriptive of your research.
— Presentation type — indicate oral or poster preference.
— Scientific session — specify the most appropriate session or track.
General submission guidelines
— Scientific session — specify the most appropriate session or track.
— Original content only — submissions must be original, unpublished and not under review elsewhere.
— Single entry — submit each abstract only once; duplicates are not considered.
Review process
— All abstracts are evaluated by an internal panel of experts.
— Review is based on quality, relevance and originality.
— Authors receive notification of acceptance or rejection within 2 days of submission.
Speaker Guidelines
General instructions
— Attend the full session to stay updated with schedule changes.
— Each speaker is allotted 20 minutes, including Q&A. Please keep strictly to this limit.
— All presentations must be delivered in English.
Presentation requirements
— Prepare slides in PPT or PDF format with a clear, engaging design.
— Submit your presentation 15 days prior for review.
— Bring a backup copy on a flash drive.
Poster Presentation Guidelines
Poster specifications
— Dimensions — posters must measure 1 metre × 1 metre.
— Preparation — print before arrival; no on-site printing is available.
— Design — clear, visually effective and logically organised.
Setup instructions
— Install your poster at least 1 hour before the session starts.
— Remain near your poster during the session for discussion.
— Take your poster down afterwards — uncollected posters are not stored.
Virtual Presentation Guidelines
— Present from your location using a device with stable internet.
— A unique user ID is shared a few days before the webinar.
— Join 20–30 minutes early to resolve technical issues.
— Your presentation lasts 20 minutes, including Q&A.
— Keep your final slides ready. You may optionally submit a pre-recorded presentation at least 10 days in advance if you cannot attend live.
— Test all technical aspects — audio, video, internet — beforehand.
Certification
— All registered participants receive a certificate with their name and affiliation.
— In-person certificates are distributed at the end of the session.
— Virtual attendees receive certificates by email within 2–3 working days.
— Please note: unregistered co-authors do not receive certificates.
Presentation Awards Criteria
Presentations are evaluated on the following
— Clarity & structure — logical, concise, well-organised content flow.
— Visual aids — professional, visually engaging slides.
— Time management — strict adherence to the 20-minute limit.
— Communication skills — clear speech, eye contact, audience interaction.
— Expertise — demonstrated knowledge and use of evidence-based insights.
— Innovation — creative and original presentation approach.
— Schedule respect — keeping to time ensures the event runs smoothly.
— Conciseness — avoid excessive text; focus on key messages.
— Engagement — interact with your audience rather than reading from slides.
— Accessibility — simple, inclusive language for a diverse audience.
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